Seasonal Fleet Assistant- Bozeman

  • Wildfire Defense Systems
  • Bozeman, MT, USA
  • Mar 23, 2021
Full time Management

Job Description


    • Bachelor's (Preferred)

    • Project management: 1 year (Preferred)

    • Fleet management: 1 year (Preferred)

    • US work authorization (Preferred)

Full Job Description

A. Purpose and Scope of Position
This position is accountable for providing support to Fleet for all maintenance and management projects, while also supporting other projects and teams within Corporate Services.
Key duties include but not limited to:

Supporting the maintenance schedule and fleet tracking for all Wildfire Defense Systems, Inc.
(WDS) fire fleet, firefighting equipment, and a supply cache. Helping to ensure that equipment is utilized safely, timely, cost-effectively, and in compliance with all DOT, Federal, and State regulations.
This position also supports the strategic management of vehicles; preventive maintenance; record-keeping, inventory tracking, and data management; driver management; driver safety training and education; and profit and loss analytics (budget).

B. Organizational Relationship

This position reports to the Fleet Manager and on certain projects, the Director of Corporate Services.

C. Duties and Responsibilities

  • Coordinates & supports construction scheduling and related activity between local and remote projects.

  • Supports and facilitates work scopes of construction activities and projects.

  • Obtain proposals from contractors (preferably three) for budget and review.

  • Assists with inventory, maintenance logs, and service schedules.

  • Knowledgeable of all property emergencies, safety/disaster plans, and procedures.

  • Assists and responds promptly to critical facilities issues and on occasion, tight delivery work schedules.

  • Coordinates and supports individual unit QA/QC and final punch-outs, while ensuring work quality meets specifications.

  • Reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, and visitors.

  • Generates requisitions/purchase orders for jobs and projects.

  • Reviews contractor activities and reports daily production on trackers.

  • Ensure sub-contractors have all materials needed to keep production flowing.

  • Receive and audit deliveries, inventory materials, and entry into the tracking system.

  • May conduct monthly site visits and follow through with performance improvement.

  • Checkpoint for policy and procedural compliance. Ensure that contractors and staff operate a high level of compliance with WDS operational policies and procedures.


  • Supports a multistate Fleet program, meeting State, Federal, and company policies and guidelines. Helping ensure fire apparatus meet requirements for Federal, State, and/or other requirements to perform and operate as appropriate type engine

  • Supports and contributes to both engine and equipment maintenance programs

  • Supports a fleet maintenance program that includes, but not limited to, the following:

    • a. Regular maintenance of all equipment including all vehicles, fire engines, and fire suppression equipment

      b. Tracking that allows for equipment check out, maintenance, upkeep, and replacement of defective or damaged equipment c. Developing a replacement schedule for all WDS equipment

      d. May assist with the purchase of new equipment

      e. Ensuring all personnel and equipment meet all applicable DOT, State regulations

Federal regulations

  • Provide insight and analytics into best replacement practices and recommendations for vehicle and equipment

  • Help establish and maintain vendors relationships and project communications

  • Ensure DOT logs are maintained up to date and current with all applicable DOT, State, and Federal Regulations.

  • Assist with the tracking of mileage for IFTA reporting

  • Manage inventory to include the purchasing and maintenance of equipment and supplies to support field operations

D. Job Requirements
1. Basic Qualifications (i.e. education, certifications, etc.)

  • Bachelor's degree preferred or 3-years of experience in facility, project, or fleet management

  • Project Management experience with varied, engineering projects or construction projects that demonstrate field operations and logistics management experience such as cost estimating and budget management, project risk control, and resource planning

  • Preferred understanding and experience working with trucking logistics and contracts

  • Preferred understanding and strong understanding of DOT Regulations

  • Strong technical knowledge of operations management (experience overseeing facilities, logistics, equipment, and fleet)

  • Excellent communication skills, interpersonal skills, and an ability to deal tactfully with a wide range of personalities

  • Participative management, advocating teamwork and a positive atmosphere

2. Knowledge, Skills, Abilities, & Experience

  • Strong working knowledge of MS Office 365, accounting, and project management software

  • Ability to understand the varying vehicle types and their intended uses

  • Knowledge or ability to learn applications and software programs designed for facilities and fleet management

  • Understanding of OSHA and DOT/States Motor Vehicle Regulations and Laws

  • Ability to understand the application of NWCG specifications for wildland firefighting vehicles

  • Ability to understand statutes, codes, and regulations from numerous states and interpret the intent such that the facility or fleet in the area is not in violation

  • Facility or Fleet management certifications preferred

  • Inventory management experience

  • Experience with fire apparatus design and construction

  • Mechanical background (diesel preferred)

  • Highly effective at communicating complex ideas both verbally and through written instruments

  • Demonstrated history of understanding and implementing a culture of safety consistent with federal and state-level guidance

  • Demonstrated ability to make decisions that result in positive outcomes as they relate to our employees and business goals while under pressure and facing time compression

E. Competencies

  • Strong leadership skill with the ability to clearly and effectively carry out strategy and vision

  • Ability to understand and accomplish business objectives as established by leadership

  • Ability to exercise and apply sound judgment

  • Strong time management and project management skills.

  • Ability to manage remote resources

  • Strong communications skills both internal and external staff

  • Ability to maintain excellent communications between field resources, managers, and the

Senior Fire Officers

  • Safety culture mindset

  • Flexibility in work assignments

  • Ability to travel when coordination, compliance, or quality control is required

  • Ability to operate under stressful situations and compressed timelines

F. Physical Requirements

  • The physical demands described here commonly used and must be met to successfully perform the essential functions of this job. Other requirements could apply.

  • While performing the duties of this job, the Project Engineer is regularly required to talk or hear, and must be able to lift up to 75+ lbs., bend, climb, stand for the duration of the shift, etc.

  • Ability to successfully pass a DOT Physical

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.

Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


  • 401(k)

  • Dental insurance

  • Employee assistance program

  • Health insurance

  • Health savings account

  • Life insurance

  • Paid time off

  • Professional development assistance

  • Vision insurance


  • 10-hour shift

  • 8-hour shift

  • Monday to Friday

  • Weekends

Application Question(s):

  • Do you now or will you in the future require immigration sponsorship to work in the United States?


  • Project management: 1 year (Preferred)

  • Fleet management: 1 year (Preferred)

Job Types: 
Full-time, Temporary

Up to $23.00 per hour

Supplemental Pay:  
Bonus pay

Ability to Commute/Relocate:  
Bozeman, MT 59718 (Preferred)

Bachelor's (Preferred)

Work Location:  
One location

Employment Length:  
4 - 6 months

Pay frequency:  
Every other week

Benefit Conditions:  
A waiting period may apply

Work Remotely:  

COVID-19 Precaution(s):  
Remote interview process