Facilities Assistant- Bozeman

  • Wildfire Defense Systems
  • Bozeman, MT, USA
  • Mar 23, 2021
Full time Facilities Maintenance

Job Description


    • High school or equivalent (Preferred)

    • Maintenance: 1 year (Preferred)

    • Groundskeeping/Landscaping: 2 years (Preferred)

    • Driver's License (Preferred)

    • US work authorization (Preferred)

Full Job Description

A. Purpose and Scope of Position
This position is accountable for providing support to Facilities for both building and grounds keeping projects and general maintenance, while also supporting other projects and teams within Corporate Services.

Key duties include but not limited to:
To assist Facilities in the day-to-day upkeep for the property; performs skilled technical and preventive maintenance, functions in building and grounds maintenance, alteration and repair of the facility, follows maintenance checklist functions and maintenance procedures, and equipment repairs. Must be able to take charge if the maintenance manager is off the property. Helps coordinate and deliver on the day-to-day activities of active work tickets, as well as large and small projects.

Assists with the exterior building and grounds maintenance, to ensure that the facility and its grounds are in good repair and provide a safe and attractive environment for staff and guests.

B. Organizational Relationship

This position reports to the Director of Corporate Services and on certain projects, the Facility Coordinator.

C. Duties and Responsibilities

  • Assist with maintenance of the facility including floors, ceilings, interior, and exterior walls, lighting, electrical, plumbing, and HVAC

  • Assist with maintenance of all facility and shop equipment including appliances, tools, shelving, desks, and storage

  • Assist with maintenance of the grounds including parking lot, employee patios, trash, and recycling areas

  • Undertake special projects such as in-depth cleaning jobs, painting, light carpentry, etc.

  • Help diagnose mechanical problems and determine how to correct them. Review blueprints, repair manuals, or parts catalogs

  • Follow and implement all necessary safety protocols and regulations

  • Perform certain cleaning tasks and disinfection of equipment

  • Collect and dispose of trash and recycling

  • Take on odd jobs and handle emergencies as they arise

  • Monitor supplies and report on the low stock as necessary

  • Assist in vendor management activities and coordination of vendor services

  • Greet and offer assistance to staff when needed

  • Treat people fairly, consistently, and with respect

  • Abide by all co-op policies and procedures as outlined in the Employee Handbook and other company documents

  • Participate in required training and meetings

  • Keep work area orderly and clean

  • Maintain a positive attitude

  • Assist other members of the Corporate Services team


  • Responsible for tidiness in all supply and workspaces, and informs the Maintenance Supervisor about depleted parts and materials that must be ordered

  • Maintain grounds equipment in a safe operating condition

  • Perform general grounds clean-up, including picking up paper and trash around grounds; cleaning and pressure washing all areas of the property

  • At times may operate hedger, trimmer, clipper, hand and power spray equipment, blower, sod cutter, and various small hand and power and other related grounds maintenance equipment

  • Provide professional customer service at all times

  • Maintain a uniform landscaped look by picking up all debris around buildings, common areas and through breezeways of buildings

  • Plants and tends flowerbeds, trees, and shrubs; trims, mow lawns and apply fertilizer

  • Follow well-established procedures for the basic maintenance of tools and equipment such as lubricating, sharpening, replacing broken handles, making simple adjustments, and repairs, as necessary

  • May perform minor vehicle maintenance duties

  • Snow blow walkways and shovel snow when necessary

  • Spread salt or sand on public passageways to prevent ice buildup when necessary

  • Must follow all safety/OSHA Requirements

D. Job Requirements
1. Basic Qualifications (i.e. education, certifications, etc.)

  • High School diploma or equivalent, 2-year Technical accreditation preferred,

  • or 2-years of experience in facility or groundskeeping related work

  • 2+ years groundskeeping experience in a multi-family or commercial environment

  • 2+ years landscaping experience

  • Valid driver’s license and clean driving record.

  • Requires knowledge of basic electrical, plumbing, heating, security systems; basic carpentry, and construction; automotive and small engine mechanics; safety standards; and planning and organization.

2. Knowledge, Skills, Abilities, & Experience

  • Strong working knowledge of MS Office 365, accounting, and project management software

  • Excellent organizational skills and attention to detail.

  • Proactive and willing to help others

  • Willing to learn new things

  • Excellent verbal and written communication skills.

  • Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.

  • Ability to perform well in a fast-paced environment.

  • Must have the ability to work some nights and some weekends; work well with co-workers; maintain accurate records and establish and maintain cooperative relationships with vendors.

  • Able to work both independently with minimum supervision and in a team atmosphere.

  • Organized and able to prioritize multiple tasks and successfully meet deadlines.

  • Proficient knowledge of Microsoft Word, Excel, and Outlook is required, with the ability to learn other company-used computer software.

  • Able to effectively interact with customers, field staff, co-workers, and vendors.

  • Flexible and able to work with seasonal adjusting schedules, priorities, and responsibilities.

E. Competencies

  • Strong leadership skill with the ability to clearly and effectively carry out strategy and vision

  • Ability to understand and accomplish business objectives as established by leadership

  • Ability to exercise and apply sound judgment

  • Strong time management and project management skills.

  • Ability to manage remote resources

  • Strong communications skills both internal and external staff

  • Ability to maintain excellent communications between field resources, managers, and the Senior Fire Officers

  • Safety culture mindset

  • Flexibility in work assignments

  • Ability to travel when coordination, compliance, or quality control is required

  • Ability to operate under stressful situations and compressed timelines

F. Physical Requirements

  • The physical demands described here commonly used and must be met to successfully perform the essential functions of this job. Other requirements could apply.

  • While performing the duties of this job, this candidate is regularly required to talk or hear, and must be able to lift up to 75+ lbs., bend, climb, stand for the duration of the shift, etc.

  • Ability to successfully pass a DOT Physical

  • Requires the ability to operate power tools, equipment, and maintenance vehicles.

  • Also includes sitting, standing, and bending, repetitive motions of hands and wrists due to frequent wrist motion.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.

Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


  • 401(k)

  • Dental insurance

  • Disability insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance


  • 10-hour shift

  • 8-hour shift

  • Monday to Friday

  • Weekends 


  • Maintenance: 1 year (Preferred)

  • Groundskeeping/Landscaping: 2 years (Preferred)

Job Type: 

Pay:  Up to $21.00 per hour

Ability to Commute/Relocate:  Bozeman, MT 59718 (Preferred)

Education:  High school or equivalent (Preferred)

License/Certification:  Driver's License (Preferred)

Work Location:  One location

Company's website:  https://wildfire-defense.com/career-opportunities.html

Benefit Conditions:  A waiting period may apply

Work Remotely:  No

COVID-19 Precaution(s):  Remote interview process