Business Analytics Manager - Bozeman, MT

  • Wildfire Defense Systems
  • Jun 03, 2021
Full time General Business Management Office Skilled Labor

Job Description

Job Summary

The Business Analytics and Consulting Services Department is the wildfire business analytics, consulting services, and support department within the Professional Service Division. The department serves as the internal consulting and support services center for the company. Staff within this department perform a wide range of business analytics and consulting services including managing large data sets, preparing data queries, mining data, tracking key performance indicators (KPIs), preparing recurring summary reports, authoring client deliverables, performing technical analyses, and responding to internal company work ticket requests with an emphasis on delivering excellence, accuracy, and quality. The department functions under a management structure of project managers, requiring a traditional consulting and professional services perspective and behavior. The Business Analytics and Consulting Services Department provides support to Executive Leadership and Client Relations Management (CRM) teams and other departments within the organization.

The Business Analytics and Consulting Services Department Manager is responsible for directing the activities and workflow of the department. The position is based in our Bozeman office and requires hands-on daily leadership and presence in the office for the direct oversight of 2 to 5 project managers who in turn supervise 8 to 12 technical support staff in the department. The Department Manager will set strategic goals and objectives for the department, monitor work performance to ensure quality requirements of deliverables are met, and cultivate a culture of excellence. This position requires a strong background in professional, business, or technical consulting services, staff management and development, program and project management, data management, and experience in automating processes. If the successful candidate does not have prior experience in wildfire science or the wildfire industry, they must possess a strong motivation to quickly learn wildfire industry and institutional knowledge. This person must be quality oriented and willing to work on a variety of projects. This person must also be a talented, motivated, personable, hard-working, and self-directed leader and team-player.

Duties and Responsibilities

a) Management Responsibilities

i. Manage the Business Analytics and Consulting Services Department and oversee the daily procedures and long-term operations of the department to achieve timely deliverables, quality, and goals.

ii. Manage communications and report directly to the VP of Professional Services to provide awareness of department operations.

iii. Ensure the department team is using company-approved software, and management and productivity tools appropriately.

b) Direct Supervision of Project Managers

i. Provide ongoing feedback and conduct regular performance reviews

ii. Establish management by objectives (MBOs) with the project managers that align with the vital goals of the organization

iii. Advise/coach and manage project managers, promoting professional development and growth towards optimal performance

iv. Address conflicts and employment issues, striving to resolve in a positive manner

v. Determine department-wide scheduling as needed

vi. Manage performance and efficacy of project managers’ work

c) Budget

i. Develop and present effective budget model for the department

ii. Assess staffing needs and create a strategic staffing plan to utilize available budget appropriately to meet departmental goals

iii. Track and manage to the budget on a weekly basis, identifying variances between actual and budgeted financial results

d) Department Strategy

i. Set department goals in alignment with organization goals, mission, and vision

ii. Determine department policies, processes, and initiatives to promote a culture of excellence and quality of deliverables

iii. Design and manage department structure to distribute responsibilities appropriate to current skillsets and determine hiring needs, maintaining a system that will ensure efficient operations.

e) Oversee Data Management, Retrieval, and Reporting

i. Provide oversight of innovative ideas management for increasing the efficiency of departmental data management operations, specifically in the retrieval and presentation of data-related work requests.

f) Projects Management

i. Oversee the process to assemble materials, organize, manage, and administer an internal technical research and reference library. Interface with and build relationships with Universities, technical organizations, etc. in the field of wildfire science and research.

ii. Oversee management of graphic-related projects

(1) Develop a library of photos for use in internal and external presentations and marketing materials. Manage the maintenance of the photo library to keep photo selection current and organized in a manner that allows fast retrieval of desired photos and with proper documentation of meta data.

(2) Assemble, manage, and organize marketing and proposal materials.

(3) Manage update requests to the content and design elements of various company website(s).

(4) Manage other graphic design and presentation material projects.

iii. Manage Other Projects as Assigned: defining scope, planning project timelines, managing budget, selecting effective resources for project teams, communicating with stakeholders at all business levels, managing procurement processes and purchase orders to implement projects, and leading project teams to complete projects on-time and under budget.

g) Work Ticket Product Management

i. Responsible for managing the quality of the outputs of internal company work tickets submitted to the Business Analytics and Consulting Services Department.

ii. Ensure the logic and context of the request by the customer are fully understood and conveyed to the agent assigned to each work ticket

iii. Provide guidance on the best methodology to use to meet the needs of the customer and give instruction to ensure accurate use of data.

iv. Monitor the progress of the work ticket projects towards scope of work specifications and scheduled deadlines.

v. Ensure appropriate and effective QAQC is performed for every work ticket deliverable.

h) Administrative work associated with hiring

i. Identify staffing and hiring needs

ii. Write job descriptions for new positions and internal promotions

iii. Create positions postings for external candidates to attract top talent with appropriate skillsets

iv. Prepare staffing requisitions and manage employee change-of-status processes

Supervisory Responsibilities

This position supervises project managers with direct reports.

Job Requirements

Required Qualifications

i. Education: Bachelor’s degree in Engineering, Environmental Science, Statistics, Computer Science, Natural Sciences, or related field required

ii. Ten (10) years of professional experience in private-sector project management, professional consulting services, engineering, data management, computer science, or relevant industry

iii. Three (3) years of experience in program and/or department-level management

iv. Experience managing multiple projects simultaneously

v. Proficiency with design products, particularly Adobe Creative Suite

vi. Proficiency with Microsoft products, particularly Excel, Word, and PowerPoint

vii. High level of personal responsibility, accountability, and analytical aptitude

viii. Interpersonal skills to meet and communicate effectively (both written and verbal) with executive leadership, managers, and employees

ix. Positive attitude and professional bearing

Preferred Qualifications

i. Project Management Professional (PMP) certification

ii. Wildfire industry experience

iii. Wildfire consulting experience

Required Competencies

i) CONSULTING SKILLS: Demonstrated experience providing business analysis and professional technical consulting services to internal clients. Ability to manage, mine, and analyze data. Ability to develop strategies to support development of client deliverables, employ continuous improvement management skills, manage deliverables to meet project schedule and budget, and work in a dynamic environment.

ii) MANAGEMENT SKILLS: The overall ability to supervise and direct people and/or resources to meet department goals. The ability to motivate people, plan and prioritize unit operations, respond to changing conditions, and manage costs effectively.

iii) LEADERSHIP: The ability to effectively lead others in achieving stated duties and assignments. The degree to which the manager demonstrates a positive example in leading staff toward achievement of company goals and mission.

iv) ORGANIZATIONAL RELATIONS: Collaboratively works with other internal departments, agencies, and/or outside organizations. The level of response to customer requests, both internally and externally. Anticipation and control of obstacles.

v) COMMUNICATION: The ability to effectively converse and listen to others concerning company matters. The use of proper written and grammatical skills, and the meaningful application of computer technology [e-mail, Internet, etc.].

vi) DECISION-MAKING/JUDGMENT: The ability to make prudent decisions that are timely, well researched, and reflect awareness of impact.

vii) ACCOUNTABILITY: Being answerable and responsible for actions and performance either individually or on a team.

viii) STRATEGIC PLANNING: Gathers and interprets data, appropriately applies knowledge to the planning process, and generates strategic plans that contribute to the short- and long-term goals and objectives of the organization. Effectively conveys the vision, strategy, goals, and culture of the organization. Considers strengths, weaknesses, opportunities, threats, and any other factor that might possibly affect company objectives.

ix) PROBLEM SOLVING: The ability to predict, recognize, and define problems. Skill in generating, selecting, and implementing timely and meaningful solutions.

x) CREATIVITY: The ability to generate new ideas, concepts, processes, actions, or solutions which are original, useful, unusual, and appropriate to the situation. The degree to which preconceived assumptions can be discarded and new possibilities imagined.

xi) PROJECT MANAGEMENT: The ability to understand prescribed project guidelines, oversee design and development, manage stakeholders, and deliver quality results.

xii) SCHEDULE MANAGMENT: The ability to effectively set up, coordinate, manage, and revise a schedule involving multiple components. Able to gain an understanding of the overall process, project, product, or goal to schedule components most effectively. The ability to assess and make contingent plans for various factors that may affect the schedule and deadlines.

xiii) BUDGET DEVELOPMENT AND CONTROL: The ability to project, develop, and meet budgets, in accordance with company financial guidelines and controls.

xiv) ANALYTICAL SKILLS: The ability to observe, evaluate, summarize, and apply meaningful data in the problem-solving process. The level of logical reasoning necessary to connect required actions to desired outcomes. The ability to forecast events based upon current situations. Demonstrated skill in generating alternative solutions to problems.

xv) ATTITUDE: The degree to which one is positive, constructive, and supportive toward customers, employees, and the company. The level of enthusiasm and commitment demonstrated in job performance.

xvi) ETHICS: The level of trustworthiness, character, professionalism, confidentiality, and honesty in dealing with internal or external customers.

Physical Requirements

i) Prolonged periods sitting at a desk and working on a computer.

ii) Must be able to lift 15-lbs.

iii) Must be able to work in a general office environment, with typical office noise and lighting conditions.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but as a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.

Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, trans