Project Coordinator - Missoula, MT

  • WGM Group
  • Jan 11, 2022
Full time Management Project Management

Job Description

WGM Group is seeking a Project Coordinator to join our dynamic planning and design firm in the vibrant mountain town of Missoula, MT. WGM Group is a comprehensive multi-disciplinary engineering firm including, planning & design, survey, environmental and natural resource management with office locations in Bozeman, Kalispell, Missoula, and Hamilton. This role works closely with the accounting team and with project managers to ensure successful project delivery to clients. The Project Coordinator assists project managers in creating, updating and maintaining the administrative aspects of Project Management Plans (PMP) throughout the project life cycle.  This includes resource management, schedule, budgets, risk management, quality control and proposing improvements for projects. Project Coordinators are also involved in project meetings, client meetings and communications.

Role & Responsibilities:

As an integral player in our growing firm, you will:

  • Prepare standard WGM contracts and subconsultant agreements.
  • Review and prepare non-standard contracts and agreements with CFO approval.
  • Assist with scope development and update throughout project lifecycle.
  • Prepare project budgets and allocate resources using Vantagepoint Resource Planning.
  • Responsible for monthly project invoicing.
  • Monitor project budget, scope, and resource allocation throughout project lifecycle and notify project manager, principal in charge or CFO of project overruns.
  • Track project schedules to ensure timely completion of tasks and on-time deliverables to clients.
  • Maintain project files and databases.
  • Assist with development of internal work products and project deliverables.
  • Facilitate project closeout procedures.
  • Provide QA/QC for documents sent outside the organization.
  • Coordinate and attend client meetings and communicate with clients in a manner that engenders trust.


As a valued member of our team, you will have at a minimum:

  • An associate degree in business administration, public administration, finance, accounting, a related degree, or an equivalent combination of education and experience.
  • 3 years relevant work experience.
  • Exceptional communication and interpersonal skills.
  • Keen attention to detail and an aptitude for problem-solving.
  • Collaborative working style and team-player attitude.
  • Able to work independently with little supervision. Self-initiative.
  • Excellent computer skills, including experience with Microsoft Office Suite.
  • Demonstrated commitment to client needs and confidentiality.
  • Strong understanding of Project Financial Management understanding.
  • Proficiency in VantagePoint software a plus.

Compensation & Benefits Package:

WGM Group promotes a healthy work-life balance, offering both flexible and hybrid work schedules. In addition, WGM provides hourly pay to all employees; all hours worked over 40/week are eligible for overtime compensation. 

WGM offers full-time employees a comprehensive benefits package including health insurance, flex spending accounts, retirement savings plan (401K) with matching contributions, generous PTO, holiday pay, and a bonus and profit-sharing incentive.

WGM Group supports the professional development of employees by helping to offset professional licensing and offering Education Cost Assistance for training and continuing education programs.

Employees also enjoy the added benefit of working from our beautiful office overlooking the Clark Fork River, nestled at the mouth of the Hellgate Canyon just below Mount Sentinel and a stone’s throw from the University of Montana campus. The convenient location is mere minutes from a wide array of restaurants and entertainment options in downtown Missoula. Five trailheads, river access, and a bike trail are all within ½ mile of the WGM parking lot. 

About WGM Group: 

For over 50 years, WGM Group has helped create healthy communities, improved the natural environment, and enhanced regional infrastructure by working with our trusted partners in both the government and private sectors. WGM Group is a great place to work thanks to the commitment to service demonstrated by the people we hire and the spirit of teamwork which is an integral part of the work environment.

WGM Group is committed to the communities in which we do business. We contribute a portion of our profits to making our communities a better place to live. The company is founded on the principles of hard work and professional competence, while striving to create a fun and enjoyable workplace.

WGM Group provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. WGM Group complies with all state and federal non-discrimination laws including Title VII of the Civil Rights act of 1964 as amended and the new Americans with Disabilities Act. In compliance with the Immigration Reform Act of 1986, new employees must provide proof of identity and authorization to work in the U.S.