Student Employer Program Manager - Bozeman, MT

  • Gallatin College
  • Bozeman, MT, USA
  • May 31, 2022
Full time Coaching Event Management Project Management Senior Level Software

Job Description

Position Details

Position Information


Announcement Number STAFF - VA - 22340
For questions regarding this position, please contact:
Lori Oakley
Classification Title Program Mgr
Working Title Student Employer Program Manager
Brief Position Overview
Join a dynamic team in the Allen Yarnell Center for Student Success where guiding students is a passion and privilege. In keeping with the mission, vision and principles of Montana State University, the state’s only public land grant institution, we are innovative and thoughtful leaders committed, in service, to advancing the future of others. We work closely with students, faculty and staff, employers, foundations, and other partners to create future focused outcomes. We use technology, metrics, and mindsets to shape our strategy and help students navigate their educational experience. We leverage the spirit of teamwork, hard work, and dedication to make our strategic plans become an operational reality.
Position Number 4M0248
Department Career Services
Division Division of Student Success
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date  
If other, specify End date  
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $24.3882 per hour, commensurate with experience, education and qualifications. Rate of pay will be determined by the staff compensation plan. For questions, contact
Contract Type Classified Salary
If other, please specify  
Recruitment Type Open
Position Details


General Statement
The Student Employment Program Manager is responsible for developing and maintaining a comprehensive on-campus student employment program at MSU in close partnership with MSU campus employers. By leading this effort, the program manager must bring vision and intentionality to ensure MSU students have access to a high quality, high impact experiential learning opportunities at MSU. By serving the needs of MSU campus employers, this position will be an important conduit for student workforce development while ensuring students advance their foundational knowledge, skills, and abilities through this experiential learning program.

Guided by an entrepreneurial service excellence approach, the Student Employment Program Manager will work directly with campus employer partners to receive and catalog job orders to identify the expected NACE competencies students can gain with each position. The Program Manager will also assist with scheduling and supporting training sessions for campus employers and students to help advance leadership and NACE competency development opportunities.

The Student Employment Relations Manager will synthesize their knowledge of best-in-class marketing tactics, social media, employee recruitment software,, Banner, and MSU’s ATS system to scale hiring to 1000 students per semester for on-campus employment.

As part of the Allen Yarnell Center for Student Success and a member of the Office of Career, Internship, & Student Employment Services team the Program Manager will also collaborate closely with the efforts of the Office of Financial Education, Office of Return to Learn, and the Office of Student Success.
Duties and Responsibilities
  • Manages the overall campus student employment program.
  • Oversees a robust marketing plan for students, parents, campus partners to generate awareness of program benefits and applications.
  • Generates and monitors postings in to ensure positions are attractive and well-marketed, working closely with individual offices and departments to receive job orders.
  • Assists departments with HR Paperwork management to include “hiring packets” (background check, E-pafs, I9’s etc. are complete).
  • In partnership with MSU Human Resources inputs student employment positions in the MSU ATS system.
  • Liaises with departments to manage strategic bonuses activity for longevity and excellence
  • Ensures student employment positions are tagged with NACE competencies and are tied to high quality and high impact experiential learning experiences.
  • Promote and celebrate student and internship employment as part of larger retention and diversity, equity and inclusion efforts as outlined in MSU’s strategic plan
  • Generates public celebrations and acknowledgements for excellence in student employment and employer mentorship at MSU (Pure-Gold-like celebrations).
  • Provides leadership training opportunities for student employees with their campus employer/mentor.
  • Provides database oversight and serves as the point-of-contact for (a Handshake product) to ensure data integrity, access, utilization and updates.
  • Collaborate with the campus community of employment trends, processes and procedures promoting student employment and work-study employment.
  • Coordinates and leads logistics for special events and projects including on-campus recruiting, student employment recruitment events, etc.
  • Provide training to students and on campus employers on how to use, and other program elements.
  • Works collaboratively with AYCSS staff and administration to develop and employ new methods to advance student experiential learning at MSU.
  • Ensures service excellence, soundness of practice and program metrics are achieved and accurately recorded.
  • Participates and actively engage in professional learning communities and staff training and development to improve student outcomes.
  • Works in conjunction with various campus constituents on initiatives and partnerships.
Required Qualifications – Experience, Education, Knowledge & Skills
    1. Bachelor’s Degree or an equivalent combination of education and/or experience.
    2. Demonstrated experience in program development, management, implementation and delivery assessment and with a high degree of professionalism.
    3. Demonstrated technical competence using personal computers and various software such as word processing, spreadsheets, presentation software & relational databases with a willingness to learn additional department and MSU specific software and programs.
    4. Demonstrated experience with, managing databases, analytics, and using quantitative metrics to baseline projects


Preferred Qualifications – Experience, Education, Knowledge & Skills
    1. Master’s degree.
    2. Experience with labor and industry, recruiting, human resources or career/professional coaching or training.
    3. Demonstrated experience in coordinating multiple initiatives while working with various constituents bringing project to a successful completion.
    4. Demonstrated experience with developing content and its delivery to various audiences.
    5. Possess knowledge of the higher education system and related services.


The Successful Candidate Will
    • Practice clear communication and build strong relationships with employer and campus partners in order to facilitate employer relations and student career outcomes at MSU.
    • Have the ability to represent the office in a professional manner.
    • Commitment to driving outcomes for diversity, equity and inclusion efforts as part of MSU’s strategic plan.
    • Possess a willingness and desire to engage in learning.
    • Possess the ability to troubleshoot problems and have candid conversations.
    • Possess the ability to be a team member and work cooperatively, and with respect, alongside fellow teammates in pursuit of a common goal.
    • Be a self-starter.
    • Possess superb organizational skills and attention to detail.
    • Possess excellent written and verbal communication skills.
    • Have experience working successfully in a team-oriented environment with a wide range of key constituents both internal and external to the organization.
    • Possess sound decision-making skills.
    • Possess an enthusiastic approach and a high level of integrity.
    • Have proficient knowledge of and experience using personal computers.


Position Special Requirements/Additional Information
This position will require occasional scheduled evening and potential weekend hours to host events and interact with students.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information


Number of Vacancies 1
Desired Start Date Upon successful completion of a search.
Position End Date (if temporary)  
Open Date  
Close Date  
Applications will be:
Screening of applications will begin on May 18, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions  
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume