Proposal Coordinator - Multiple Cities

$40,000 - $74,000 yearly
  • Cushing Terrell
  • Montana, USA
  • Sep 06, 2023
Full time Architecture Design General Business Marketing

Job Description

*This position is available at Cushing Terrell locations in Bozeman, Billings, and Missoula, MT.


Ready to create with us?

As a Cushing Terrell team member, you will have a unique opportunity to work on projects throughout the United States. You should be enthusiastic and excited by complex projects and sharpening your design skills. You will be the creative engine of our teams and our projects, developing a quality and unified design. You will be called upon to support architectural design work in partnership with talented designers, engineers, and business professionals across our 14 offices. Our creative process engages our high-profile clients and our project teams in achieving highly integrated and successful design solutions.

What will you do?

As a Proposal Coordinator/Marketing Coordinator at Cushing Terrell, you will be integral in the planning and coordinating, in conjunction with firm Principals and Marketing Managers, to develop proposals and request for qualification responses and creating/updating sales/proposal materials. As a Proposal Coordinator you will represent the firm to clients, peer organizations, and business associates. This position also supports the Communication, Marketing, and Sales Teams by tracking, researching, reporting accurate sales information, and providing critical support services in to ensure effective and efficient operations.

Education and Experience:

  • A Bachelor’s degree, preferably in Communications, English, Journalism or Marketing
  • 1+ years of job-related experience

Skills and Abilities:

  • Knowledge of Team works, CRM, Deltek Vision, and comfort using a variety of communication and business software including, but not limited to, MS Teams, AEC 360/MS Dynamics, Google Analytics, Adobe suite, Outlook, Microsoft Office suite preferable
  • Understanding of the Architecture and Engineering world
  • Knowledge of digital and traditional media best practices
  • Proficiency using a CRM database
  • Ability to craft, send, and analyze email marketing
  • Familiarity with asset management software
  • Excellent interpersonal, organizational, planning, verbal and written communication skills
  • Ability to work collaboratively in a team environment with internal and external contacts at all levels
  • Ability to work independently, shift focus, meet deadlines, adapt to changing priorities, and maintain patience in high-pressure situations
  • Ability to develop and sustain client relationships

Essential Functions:

  • Responsible for the initiation, coordination, and production of the proposal response process; go/no go decisions, team member selection assistance, writing/editing/reviewing, distribution of materials, etc.
  • Coordination of tradeshows and professional events; scheduling, travel arrangement, booth design, collateral, occasional attendance, etc.
  • Tracking, maintaining and assembly of up-to-date marketing info and collateral (print and digital); project summaries/narratives and costs/statistics, boilerplates/templates, photography, reference letters, qualifications, resume, etc.
  • Develop materials that demonstrate our expertise and thought leadership (brochures, quals packages, etc.) in collaboration with Marketing/Communications.
  • Assisting the Social Media Manager with research and assembly of press releases, trade press articles, award entries, and blog posts
  • Various administrative duties; recording meeting minutes, market research, data entry, archiving, prep/support for project interviews, and general support of marketing outreach
  • Coordination with Marketing Managers; graphics department for creation of marketing materials and website updates; Social Media Specialist for blog and social site posts; external firms for projects on which Cushing Terrell is teaming and photographers
  • Deploy writing skills including creative, persuasive, and technical styles in all forums
  • Implement proactive approaches to assignments, anticipating what will be needed
  • Work to provide creative control and enforce established standards while offering improvements based on internal client’s raw ideas

Responsibility of Role Level:

  • Participate in meetings with either internal or external clients to determine project goals
  • Define and research project requirements, creative briefs, and scopes, and translate them into design, details, or a tangible outcome
  • Produce engaging solutions from concept to completion
  • Support senior team members
  • Ensure proficiency in related technical skills, collaboration, and time management
  • Embrace new tools, techniques, and methods
  • Expand growth in soft skills
  • Collaborate with other colleagues in other disciplines for optimal outcomes
  • Take an active role in learning and personal development
  • Develop creative solutions when confronted with a problem or obstacle


The expected salary range for this position is $40,000 to $74,000 and, is based on the location/s posted. If you are a candidate living outside of (this region/these regions), we still encourage you to apply as salary ranges may differ across states/cities/job markets.  Actual pay will be determined based on your years of experience, licensure status, location, level of proficiency, and other job-related factors (as permitted by law). The position is also eligible for an annual performance bonus.

We are Cushing Terrell

As a fully integrated firm, offering a balance of architecture and the full spectrum of engineering services, our firm commands unique resources to support our on-going drive to be an acknowledged pioneer at the forefront of engineering, architecture, planning, and design across the country – ranking within the top of ENR’s best AE firms. 

At Cushing Terrell, we empower our people to be creative pioneers. Our business is built around integrity, design ingenuity, and growth – to shape a new world and to discover imaginative, responsible, and exceptional environments.

Why Cushing Terrell?

This position offers a complete benefits package including:

  • A performance bonus program
  • Medical/dental/vision/life/disability insurance plan with an HSA, for both you and any eligible dependents
  • FSA dependent care options
  • 401(k)/Roth retirement plan with employer match
  • 8 paid holidays and 16 days of Paid Time Off to start

We also offer educational and advancement opportunities and are committed to the continuing education and mentorship of all our team members.

Flexible Work Environments

Cushing Terrell’s Work Smart Program is a flexible work arrangement designed to acknowledge and embrace flexibility in our work environments and preferences. Team members here get to choose if they would like to work remotely, a hybrid schedule, or 100% in the office. This program enables you, as a Cushing Terrell team member, to select a work situation that suits you best, while at the same time providing uncompromised—and always exceptional—service to our clients, partners, and colleagues.

We look forward to hearing from you!


We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be.

Cushing Terrell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, age, color, religious creed, sex or gender, sexual orientation, gender identity or expression, marital status, national origin, ancestry, citizenship status, physical or mental disability, military status or status as a protected veteran, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Applicants must be currently authorized to work in the United States on a full-time basis.

If you need assistance or an accommodation while seeking employment with us, please call 406.248.7455.  We will make a determination on your request for reasonable accommodation on a case-by-case basis.  If you are having difficulty applying through an external website, please visit