Principal HRMS Administrator - Remote

$80,000 - $130,000 yearly
  • Mesa Laboratories
  • Remote (Montana, USA)
  • Jun 04, 2024
Full time Biotech Computer Science Data Human Resources Information Technology

Job Description


Are you looking for an opportunity to make a difference? At Mesa Labs we’re passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

The Principal HRMS Administrator that supports our Corporate business oversees managing the entire suite of HR tools and platforms. The Principal HRMS Administrator provides subject matter expertise as an experienced specialist and professional in the oversight and maintenance for optimal function of the HRMS suite, which may include installation, customization, consolidation, development, maintenance, and upgrade to applications, systems, and modules. Provides technical support, troubleshooting, reporting, and guidance to HRMS suite users. Responsibilities will revolve around ensuring the smooth operation of HR processes, data accuracy, and system functionality. The Principal HRMS Administrator manages the global HRMS suite and its applications, systems, modules, and HR platforms for global optimization of the organization, ensuring their cohesive and smooth operation. The Principal HRMS Administrator plays a crucial role in ensuring global optimal function of the HRMS suite while maintaining organizational efficiency, data security and privacy, and compliance internationally. This role is responsible for the oversight of the entire HRMS suite. This role requires scrum project management competencies. The Principal HRMS Administrator role reports to the role of Senior Manager, Compensation and Benefits. 

Key Job Responsibilities:

Human Resources Management Systems Administration & Reporting (HRMS) role is a specialist level which work focuses on configure and customize, security management, system upgrades, vendor selection, maintaining, and generating reports for the HR management systems globally including:

  • Processing employee information and maintaining employee records in the HRMS suite.
  • Preparing statistical summaries and special reports from HRMS suite involving skills, pay grade, performance data, payroll information, and other employee records.
  • Ensuring the accuracy of HR information entered into the system and testing new features of the system as they are implemented to verify accuracy of HR procedures.

Below are the global essential responsibilities. These responsibilities are performed with the guidance and strategic leadership of the Senior Manager, Compensation and Benefits role:

HRMS Management:

  • Installation, Customization, and Maintenance: Responsible for installing, customizing, developing, maintaining, and upgrading HRMS applications, systems, and modules.
  • Technical Support: Provide technical support, troubleshooting, and guidance to HRMS users.
  • Other duties as assigned.

System Administration:

  • Configure and Customize: Configuring and customizing the HRMS software to meet the organization’s specific needs. This includes setting up user roles, permissions, workflows, and data fields.
  • Security Management: Ensure data security by managing user access, permissions, and authentication protocols.
  • System Upgrades and Maintenance: Stay up to date with system upgrades, patches, and enhancements. Collaborate with IT teams to ensure seamless system performance.
  • Other duties as assigned.

Collaboration and Enhancement:

  • Collaborate with Stakeholders: Work closely with HR managers and other stakeholders to determine HRMS needs.
  • System Improvements: Identify system improvements and enhancements, recommend solutions, and implement changes.
  • User Access Management: Manage permissions, access, personalization, and system settings for HRMS users.
  • Other duties as assigned.

Data Management and Reporting:

  • Data Handling: Process employee data related to leaves, benefits, and other HR-related information.
  • Data Entry and Maintenance: Accurately input and maintain employee data, including personal information, employment history, benefits, and payroll details.
  • Data Integrity: Regularly audit and validate data to ensure accuracy and consistency.
  • Reporting and Analytics: Generate reports and analyze HR metrics using the HRMS. Provide insights to HR leadership for decision-making. Generate regular and ad hoc reports from internal databases (e.g., headcount, turnover reports).
  • Custom Functions: Program custom functions such as automated queries, filters, macros, and reports.
  • Other duties as assigned.

Process Optimization:

  • Streamline Workflows: Collaborate with HR teams to optimize HR processes within the system. Identify bottlenecks and propose solutions.
  • Automation: Leverage automation features to reduce manual tasks and improve efficiency.
  • Compliance: Ensure HRMS processes comply with legal and regulatory requirements.
  • Other duties as assigned.

Project Leadership:

  • HRMS Design and Implementation: Function as the lead representative and liaison between HR, information services, external vendors, and other stakeholders during HRMS design and implementation projects.
  • Data Security and Privacy: Ensure system compliance with data security and privacy requirements.
  • Project management principles is essential. You’ll be responsible for implementing scrum methodologies, maintaining project documentation, and ensuring efficient HR delivery.
  • Employee experience: Safeguard a positive work environment, engagement, and retention. This includes employee feedback mechanisms, and continuous improvement.
  • Other duties as assigned.

User Support:

  • Training and Onboarding: Train new users on HRMS functionality during onboarding. Provide ongoing support to existing users.
  • Troubleshooting: Address user inquiries, resolve issues, and troubleshoot system-related problems promptly.
  • User Experience Enhancement: Continuously improve the user experience by identifying pain points and suggesting enhancements.

Vendor Management:

  • Collaborate with Vendors: Work closely with HRMS vendors to address technical issues, enhancements, and upgrades.
  • Contract Management: Manage vendor contracts, service level agreements, and licensing agreements.
  • Other duties as assigned.

Continuous Learning:

  • Stay Informed: Keep abreast of industry trends, best practices, and emerging technologies related to HRMS.
  • Certifications: Pursue relevant certifications (e.g., HRMS Administrator Certification) to enhance your expertise.



  • Bachelor’s degree in human resources, information technology, computer science, business administration, system administration, HR management, psychology, or related discipline or equivalent in experience in related field.
  • Minimum eight years of experience as an HRMS administrator and reporting with specialized applied knowledge typically obtained through advanced education and work experience.
  • Advanced proficiency in database management and security, as well as running SQL queries.
  • Extensive experience in analyzing HRMS performance metrics and improving processes.
  • Works independently managing large projects or processes with limited oversight from manager.
  • Problems faced are often difficult and often complex.
  • Coaching and reviewing the work of other professionals, may delegate work.
  • Communicates information that at times requires some explanation or interpretation.
  • As a specialist function influences others within the job area through explanation of facts, policies, and practices.


  • Responsible for the development, implementation, and maintenance of human resource management systems (HRMS) associated with the collection, retrieval, accessibility, and usage of employee information for Human Resource department planning and activities.
  • Maintained internal database files and tables and developed custom reports to meet the requirements of Human Resource management and staff.
  • Worked with Human Resources personnel to evaluate HRMS software and hardware needs and designed new or modified existing HRMS to meet changing demands.
  • Scrum project management experience.
  • Successfully project manage multiple tasks and priorities.
  • Prioritized effectively ensuring that critical HR initiatives were addressed promptly.
  • Often worked with payroll and its personnel to coordinate retrieval and reporting functions.
  • Served as HR department liaison to MIS/IT function.
  • Experienced with the responsibility is entry of transactions, data manipulation or production of standard reports.
  • Minimum five-year global HRMS administrator experience.


The company offers a comprehensive benefits package and compensation for this position.  The package includes base salary, bonus, equity, medical/dental/vision insurance, 401k/Match.

Salary Range for this position is $80,000 - $130,000.

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law.