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Accounting Administrative Assistant - Billings

$40,000 - $45,000 yearly
Full time Accounting Administration Entry Level Finance General Business

Job Description

Job Description

Kampgrounds of America, Inc. (KOA) is the world’s largest network of privately owned campgrounds and the leader in outdoor hospitality.   KOA has 500+ locations across the United States and Canada including a mix of franchised and company-owned parks (OAK).  Founded in 1962, the mission of KOA is “connecting people to the outdoors and each other,” and those who represent the brand share the values of being family-oriented, passionate, entrepreneurial, customer-focused, and innovative.

At KOA, we believe the outdoors is fun and for everyone.  We are committed to having an environment where all are treated with dignity and respect.  We strive to:
  • intentionally create a sense of community and belonging for our guests, employees and franchise partners
  • continually educate ourselves and expand our knowledge to foster an inclusive and supportive environment
  • sustain a culture that promotes diversity of thought and experiences
  • ensure everyone has the ability to experience the outdoors and that our facilities are accessible to all
  • drive change in our company and industry through action and implementation 

Summary: Coordination, administration, and accounting of all Owned & Operated Assets (OAK) of KOA department functions.  Working with corporate and field staff, compile, organize, and maintain all reporting requirements, including financial, procedural, and other department communication.

Essential Duties and Responsibilities:

· Scan, rename, organize, and maintain both digital and physical files for easy retrieval.

· Create and manage structured filing systems across platforms like TEAMs and other shared drives.

· Review and process archived documents, ensuring compliance with retention policies.

· Assist accounts payable in the preparation of invoices for payment, including consolidating recurring bills where possible.

· Track and monitor financial documents such as franchisee financial statements, invoices, and account reconciliations.

· Assist in the preparation of reports, check requests, 1099’s, and financial summaries.

· Collect and organize signatures and approvals for key documents, including banking and financial paperwork.

· Sort, distribute, and prioritize incoming mail and correspondence.

· Coordinate and distribute regular reports such as P&L statements and other operational updates.

· Schedule, plan, and assist with team activities and meetings.

· Take meeting notes, summarize key discussion points, and track follow-up tasks.

· Draft and format communications for team review and distribution.

· Maintain and implement record retention policies by recommending and organizing items for archiving or    purging.

· Support retention and destruction projects, ensuring compliance with company guidelines.

· Monitor and track operational data, including financial caps, expense reports, and tracking spreadsheets.

· Assist with reconciliation tasks.

· Provide support for ongoing projects such as franchisee financial reporting and system transitions.

· Support expense report preparation and submission for team members.

· Assist with vehicle registration tracking, toll distributions, and similar administrative processes.

· Provide administrative assistance for mailroom orders, gift card requests, and office supply needs.

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Required Education and Experience:

· 3+ years of bookkeeping or administrative experience

· Proficiency in MS Office, specifically Excel and Word

· Excellent organizational skills and detail oriented

· Self-motivated with initiative and ability to follow-up on small details

· Excellent written and verbal communication skills

Physical demands and working conditions:

· Ability to lift and carry up to 25 pounds occasionally

· Requires use of hands for typing, handling paperwork, and other office functions, such as copying, sorting and filing.

· Requires long periods of sitting and /or standing, and computer usage

Kampgrounds Of America, Inc. is an Equal Opportunity Employer and strives to provide an environment where all employees and applicants are treated with respect.  The company is committed to fair treatment of all people. This value ensures employees and candidates are treated equally and are protected from discrimination or harassment of any kind.  All employment decisions shall be made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors, or any other protected status.

Kampgrounds of America, Inc. (KOA)
About Kampgrounds of America, Inc. (KOA)

With over 500 campgrounds nationwide, Kampgrounds of America Inc. (KOA) is the world’s largest system of privately held campgrounds. KOA has been nationally recognized for its work in public relations, marketing, and franchise satisfaction. At KOA, our mission is to connect people to the outdoors and each other.

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